The calendars below detail the various deadlines and documents to be submitted by partner countries seeking a Multiplier allocation and an education sector program implementation grants from GPE.
Schedule for the Submission of Expression of Interest and Draft Requirement Matrix
|Expression of Interest (EOI) and Draft Requirement Matrix submitted to GPE Secretariat||August 14, 2017||December 4, 2017||February 28, 2018*||May 15, 2018|
|GPC meeting (review EOI & draft requirement matrix)||October 23-25, 2017||January 17-19, 2018||Early May 2018||June 26-28, 2018|
* Countries that submitted an EOI without a requirement matrix in February 2018 have until April 17, 2018 to submit the requirement matrix.
Quality Assurance and Allocation Decision Making Process by Round of Applications
|Activity||February Round of 2018 Application Dates||May Round of 2018 Application Dates*||August Round of 2018 Application Dates*||November Round of 2018 Application Dates*|
|Quality Assurance Review Phase I based on Program outline||Date decided in consultation with LEG||Date decided in consultation with LEG||Date decided in consultation with LEG||Date decided in consultation with LEG|
|ESP package submitted to the GPE Secretariat||November 13, 2017||February 1, 2018||May 15, 2018||August 21, 2018|
|Draft Program Document, including the Variable Part, Submitted to the GPE Secretariat||November 27, 2017||February 20, 2018||June 7, 2018||September 12, 2018|
|Quality Assurance Review Phase II Completed||December 22, 2017||March 20, 2018||July 6, 2018||October 10, 2018|
|Final Application for GPE Funds submitted to the Secretariat||February 13, 2018||May 1, 2018||August 15, 2018||November 21, 2018|
|GPC meeting||April 10-12, 2018||June 26-28, 2018||October 10-12, 2018||January 29-31, 2019|
|Board Allocation Decisions||Mid-May 2018**||Early August 2018**||Mid-November 2018**||End of February 2019**|
* Countries that missed the previous deadlines to submit a Requirement Matrix have until April 17, 2018 to do so.
** By affirmative vote (approximately 5 weeks after the GPC meeting
Schedule for the Submission of Expression of Interest and Draft Requirement Matrix
Submission of Expression of Interest (EOI) and Draft Requirement Matrix on a Rolling Basis
The Secretariat now accepts Expression of Interest (EOI) to access the GPE Multiplier on a rolling basis. EOIs are assessed during an internal Review Meeting, after which they may be presented to GPE’s Grants and Performance Committee for approval through a non-objection procedure. For more complex cases, an audio-call or in-person meeting may be organized. The GPC’s decision can normally be provided within six weeks after submission of the EOI.
GPE Application Quality Assurance and Allocation Decision Making Process by Round of Applications
|Activity||January 2019 Application dates||April 2019 Application dates||August 2019 Application dates||November 2019 Application dates|
|Quality Assurance Review Phase I based on program outline - completed by the Secretariat||September 14, 2018||November 26, 2018||March 22, 2019||June 17, 2019|
|ESP package submitted to the GPE Secretariat||October 29, 2018||January 10, 2019||May 6, 2019||August 1, 2019|
|Draft program document, including the variable part, submitted to the GPE Secretariat||November 14, 2018||January 25, 2019||May 23, 2019||August 22, 2019|
|Quality Assurance Review Phase II completed by the Secretariat||December 17, 2018||February 26, 2019||June 24, 2019||September 23, 2019|
|Final application package for GPE funds submitted to the Secretariat||January 28, 2019||April 10, 2019||August 5, 2019||November 1, 2019|
|Grant and Performance Committee meeting||April 16-18, 2019||June 19-21, 2019||October 22-24, 2019||January 21-23, 2020|
|Allocation decisions||Mid-May 2019||End-July/early-August 2019||Mid/late November 2019||Mid/late February 2020|
The GPE Secretariat would also like to highlight that, as per the calendar, the following information is required:
Expression of interest and requirement matrix:
The package consists of:
- Expression of interest form
A matrix summarizing the country's readiness to fulfill the below requirements should be submitted to the Secretariat as a basis for quality assurance review (QAR) Phase I and also feedback from the Grant and Performance Committee.
- Requirement 1: A credible, endorsed education sector plan (ESP), or alternatively, a transitional education plan (TEP) in countries affected by fragility and conflict.
- Requirement 2: Evidence of commitment to finance the endorsed ESP or TEP. This requirement has two elements: (A) Government commitment and (B) Development partner's commitment.
- Requirement 3: The availability of critical data and evidence for planning, budgeting, managing, monitoring and accountability or alternatively, a strategy to develop capacity to produce and effectively use critical data. The requirement is divided into three sub-components concerning the availability of (A) an education sector analysis, (B) basic financial and education data and (C) a system or mechanisms to monitor learning outcomes.
- Domestic education financing Excel sheet (supplement to the Requirements Matrix)
The ESP package consists of:
- A credible ESP/TEP, including a costed multi-year implementation plan (covering at least the first two years of the grant cycle;
- The final report on the ESP/TEP Appraisal conducted by independent reviewer(s) and commissioned by the development partners of the local education group;
- An appraisal report memo providing a brief summary of how the recommendations from the appraisal report have been addressed in the final ESP or TEP;
- The approval of the ESP/TEP by the Government, including the commitment to finance the ESP or TEP; and
- An endorsement letter by the local education group (LEG) including commitment of development partners to finance the ESP or TEP.
Draft program document and supporting documents:
The draft program document and supporting documents should be submitted to the Secretariat to facilitate the Secretariat's (QAR) process. Please note that the following documents should be submitted to the Secretariat:
- Draft Multiplier ESPIG application form;
- Draft program document prepared for GPE funding, or other appropriate documents for budget support or pooled funds;
- Latest report on implementation or completion of previous grant where applicable;
- Joint financing agreement, where available; and
- Any other supporting documents.
Applying for GPE's variable part:
To apply for the variable part of the maximum country allocation (MCA), the package submitted for the Secretariat's QAR process should also include:
- A description of the indicators and targets proposed for the results-based variable part of the MCA, as well as the theory of change and results chain describing how progress on these indicators will lead to transformational change in the areas of equity, efficiency and learning outcomes;
- Explanation of how the indicators are anchored in the ESP;
- Information on how the assessment will be done once the targets are met, including the means of verification (for example third party monitoring) and the disbursement schedule and share of disbursement by indicator;
- How the variable part disbursements will be used, e.g. integrated in sector budget support, a pooled fund, or allocated to which components or activities of the fixed part of the grant or other ESP activity. The variable part disbursements may or may not be an integral part of the fixed part activities.
- If relevant, justification for applying for an ex-ante approach for pre-approval
Final Application Package:
The final application package consists of:
- Multiplier ESPIG application form;
- Program document prepared for GPE funding or other appropriate documents for budget support or pooled funds;
- QAR Phase II memo (brief summary of how the QAR II recommendations have been addressed in the final application package); and
- Latest report on implementation or completion of ongoing/previous grant, where applicable.
For countries that have already provided the first two documents below at an earlier stage will not need to resubmit the documents a second time:
- ESP | TEP package;
- ESP Annual Implementation Report, as available;
- Joint sector review reports for the past two to three years, as available; and
- Draft grant agreement, where applicable and if available.