The application process for different GPE grants vary according to the type of grant.
Sector plan and program development grants can be requested at any time. Program implementation grants and Multiplier grants follow a specific calendar with several steps for applicants to provide documentation and for GPE to review and respond.
Knowledge and innovation grants and advocacy and social accountability grants have their own calendars.
Program implementation grants
These grants include both education sector program implementation grants (ESPIG) and GPE Multiplier grants. Note that steps 1 and 2 in the calendar below don’t apply to Multiplier grants.
|Nov 2019||Jan 2020||Mar 2020||Jul 2020||Oct 2020|
|1. Submit requirement matrix||Apr 5, 2019||Aug 6, 2020||Oct 31, 2019||Jan 22, 2020||March 25, 2020|
|2. Submit program outline||10 to 12 weeks prior to submission of the draft program document (step 6)|
|3. Complete phase 1 of quality assurance review||Jun 17, 2019||Sep 6, 2019||Nov 8. 2019||Mar 13, 2020||Jun 9, 2020|
|4. Grant and Performance Committee meeting||Jul 1-3, 2019||Oct 21-23, 2019||Jan 28-30, 2020||Apr 15-17, 2020||Jun 15-17, 2020|
|5. Submit education sector plan package||Aug 1, 2019||Oct 21, 2019||Dec 17, 2019||Apr 28, 2020||Jul 22, 2020|
|6. Submit draft program document||Aug 22, 2019||Nov 6, 2019||Jan 8, 2020||May 13, 2020||Aug 7, 2020|
|7. Complete phase 2 of quality assurance review||Sep 23, 2019||Dec 9, 2019||Feb 10, 2020||Jun 15, 2020||Sep 9, 2020|
|8. Submit final application||Nov 1, 2019||Jan 21, 2020||Mar 24, 2020||Jul 28, 2020||Oct 15, 2020|
|9. CEO allocation decision||n/a||End Feb/early Mar 2020||End Apr/early May 2020||Early-mid Sep 2020||End Nov/early Dec 2020|
|10. Grant and Performance Committee meeting||Jan 28-30, 2020||Apr 15-17, 2020||Jun 15-17, 2020||Oct 13-15, 2020||Jan 12-14, 2021|
|11. GPC allocation decision||Early/mid Feb 2020||Late Apr/early May 2020||Late Jun/early Jul 2020||Late Oct/early Nov 2020||Late Jan/early Feb 2021|
|12. Board allocation decision||Early March 2020||Mid/late May 2020||Mid/late Jul 2020||Mid Nov 2020||Mid Feb 2021|
The requirement matrix
- A matrix summarizing the country's readiness to fulfill the below requirements should be submitted to the Secretariat as a basis for the first phase of the quality assurance review and also for feedback from the Grant and Performance Committee.
- Requirement 1: A credible, endorsed education sector plan (ESP), or alternatively, a transitional education plan (TEP) in countries affected by fragility and conflict.
- Requirement 2: Evidence of commitment to finance the endorsed ESP or TEP. This requirement has two elements: (a) government commitment and (b) development partner's commitment.
- Requirement 3: The availability of critical data and evidence for planning, budgeting, managing, monitoring and accountability or alternatively, a strategy to develop capacity to produce and effectively use critical data. The requirement is divided into three sub-components concerning the availability of (a) an education sector analysis, (b) basic financial and education data and (c) a system or mechanisms to monitor learning outcomes.
- Domestic education financing worksheet (supplement to the requirements matrix).
- A credible ESP/TEP, including a costed multi-year implementation plan, covering at least the first two years of the grant cycle if eligible and applying for the education sector program implementation grant (ESPIG)
- The final report on the ESP/TEP appraisal conducted by independent reviewer(s) and commissioned by the development partners of the local education group
- An appraisal report memo providing a brief summary of how the recommendations from the appraisal report have been addressed in the final ESP or TEP
- The approval of the ESP/TEP by the Government, including the commitment to finance the ESP or TEP
- An endorsement letter by the development partners, including to finance the ESP or TEP.
Draft program document and supporting documents
The draft program document and supporting documents should be submitted to the Secretariat to facilitate the Secretariat's quality assurance review (QAR) process. The following documents should be submitted:
- Draft ESPIG application form
- Draft program document prepared for GPE funding, or other appropriate documents for budget support or pooled funds
- Latest report on implementation or completion of previous grant where applicable
- Joint financing agreement, where available
- Any other supporting documents.
Applying for GPE's variable part
Additionally, if the country wishes to apply for the variable part of the maximum country allocation (MCA), the package submitted for the Secretariat's QAR process should also include:
- A description of the indicators and targets proposed for the results-based variable part of the MCA, as well as the theory of change and results chain describing how progress on these indicators will lead to transformational change in the areas of equity, efficiency and learning outcomes.
- Explanation of how the indicators are anchored in the ESP.
- Information on how the assessment will be done once the targets are met, including the means of verification (for example third party monitoring) and the disbursement schedule and share of disbursement by indicator.
- How the variable part disbursements will be used, e.g. integrated in sector budget support, a pooled fund, or allocated to which components or activities of the fixed part of the grant or other ESP activity. The variable part disbursements may or may not be an integral part of the fixed part activities.
- If relevant, justification for applying for an ex-ante approach for pre-approval.
Final application package
- ESPIG application form
- Program document prepared for ESPIG funding or other appropriate documents for budget support or pooled funds
- QAR phase II memo (brief summary of how the QAR II recommendations have been addressed in the final application package)
- Latest report on implementation or completion of ongoing/previous grant, where applicable.
Countries that have already provided the first two documents below at an earlier stage will not need to resubmit the documents a second time:
- ESP | TEP package
- ESP annual implementation report, as available
- Joint sector review reports for the past two to three years, as available
- Draft grant agreement, where applicable and if available.
Sector plan development grants
Eligible countries can submit applications for education sector plan development grants (ESPDGs) at any time.
The government of the eligible country signs and submits the application together with the required documents to the GPE Secretariat at email@example.com, copying the coordinating agency, the grant agent and the GPE country lead.
The ESPDG application package consists of:
- Completed ESPDG application form
- Concept note including terms of reference in annex on technical assistance
- Roadmap for ESP /TEP development, including timeline and budget for the ESPDG
- Minutes of the local education group meeting during which the application was endorsed.
- Minutes of the local education group meeting during which the ESPDG grant agent was nominated.
- In case a current education plan is envisioned for review with ESPDG support, a copy of the current ESP or TEP should be submitted with the application.
- If the local education group wishes to submit any additional documents for consideration, these can be attached in the email when submitting the application.
Program development grants
Eligible countries can submit applications for program development grants (PDGs) at any time.
The grant agent prepares and submits the application, signed by the coordinating agency, together with the required documents to the GPE Secretariat at firstname.lastname@example.org. The government of the eligible country must also sign off on the application.
The PDG application package consists of:
Knowledge and Innovation Exchange (KIX) grants
Applications for KIX global and regional grants are managed by the IDRC and support research, peer learning and exchanges in partner countries. Global grant applications closed in October 2019.
Regional grant applications will be launched in April 2020.