The application process for different GPE grants vary according to the type of grant.
System capacity and program development grants can be requested at any time. Multiplier grants follow a specific calendar with several steps for applicants to provide documentation and for GPE to review and respond.
Knowledge and innovation grants and advocacy and social accountability grants have their own calendars.
|Step||Estimated Time Period*|
|1. Submit program outline||2.5 to 3 months prior to submission of the draft program document|
|2. Complete phase 1 of quality assurance review||Up to 3 weeks after submission of the program outline|
|3. Submit education sector plan package**||3 months prior to submission of the final application|
|4. Submit draft program document||2 months prior to submission of the final application|
|5. Complete phase 2 of quality assurance review||Up to 3 weeks after submission of the draft program document|
|6. Submit final application***||Final application submission date|
|7. CEO allocation decision||1 to 1.5 months after submission of the final application|
|8. Board allocation decision||2.5 to 3 months after submission of the final application|
*The grant agent will be asked to set out a specific timeline for the application in consultation with the government, local education group and the GPE Secretariat. Additionally, it is advised to set up a streamlining meeting with the country team lead to align the quality assurance review processes and timelines for GPE and grant agent, reduce duplication, and enhance effective program design processes at the country level.
**While this timeline is indicative, the education sector plan submission deadline (3 months before the final application submission) is a fixed deadline which the Board has determined.
***December 31, 2021 is the last date for submitting the final application for the Multiplier grant under the GPE2020 financing model.
- A credible ESP/TEP, including a costed multi-year implementation plan, covering at least the first two years of the grant cycle if eligible and applying for the education sector program implementation grant (ESPIG)
- The final report on the ESP/TEP appraisal conducted by independent reviewer(s) and commissioned by the development partners of the local education group
- An appraisal report memo providing a brief summary of how the recommendations from the appraisal report have been addressed in the final ESP or TEP
- The approval of the ESP/TEP by the Government, including the commitment to finance the ESP or TEP
- An endorsement letter by the development partners, including to finance the ESP or TEP.
Draft program document and supporting documents
The draft program document and supporting documents should be submitted to the Secretariat to facilitate the Secretariat's quality assurance review (QAR) process. The following documents should be submitted:
- Draft ESPIG application form
- Draft program document prepared for GPE funding, or other appropriate documents for budget support or pooled funds
- Latest report on implementation or completion of previous grant where applicable
- Joint financing agreement, where available
- Any other supporting documents.
Applying for GPE's variable part
Additionally, if the country wishes to apply for the variable part of the maximum country allocation (MCA), the package submitted for the Secretariat's QAR process should also include:
- A description of the indicators and targets proposed for the results-based variable part of the MCA, as well as the theory of change and results chain describing how progress on these indicators will lead to transformational change in the areas of equity, efficiency and learning outcomes.
- Explanation of how the indicators are anchored in the ESP.
- Information on how the assessment will be done once the targets are met, including the means of verification (for example third party monitoring) and the disbursement schedule and share of disbursement by indicator.
- How the variable part disbursements will be used, e.g. integrated in sector budget support, a pooled fund, or allocated to which components or activities of the fixed part of the grant or other ESP activity. The variable part disbursements may or may not be an integral part of the fixed part activities.
- If relevant, justification for applying for an ex-ante approach for pre-approval.
Final application package
- ESPIG application form
- Program document prepared for ESPIG funding or other appropriate documents for budget support or pooled funds
- QAR phase II memo (brief summary of how the QAR II recommendations have been addressed in the final application package)
- Latest report on implementation or completion of ongoing/previous grant, where applicable.
Countries that have already provided the first two documents below at an earlier stage will not need to resubmit the documents a second time:
- ESP | TEP package
- ESP annual implementation report, as available
- Joint sector review reports for the past two to three years, as available
- Draft grant agreement, where applicable and if available.
Sector plan development grants
Eligible countries can submit applications for education sector plan development grants (ESPDGs) at any time.
The government of the eligible country signs and submits the application together with the required documents to the GPE Secretariat at email@example.com, copying the coordinating agency, the grant agent and the GPE country lead.
The ESPDG application package consists of:
- Completed ESPDG application form
- Concept note including terms of reference in annex on technical assistance
- Roadmap for ESP /TEP development, including timeline and budget for the ESPDG
- Minutes of the local education group meeting during which the application was endorsed.
- Minutes of the local education group meeting during which the ESPDG grant agent was nominated.
- In case a current education plan is envisioned for review with ESPDG support, a copy of the current ESP or TEP should be submitted with the application.
- If the local education group wishes to submit any additional documents for consideration, these can be attached in the email when submitting the application.
Program development grants
Eligible countries can submit applications for program development grants (PDGs) at any time.
The grant agent prepares and submits the application, signed by the coordinating agency, together with the required documents to the GPE Secretariat at firstname.lastname@example.org. The government of the eligible country must also sign off on the application.
The PDG application package consists of:
Knowledge and Innovation Exchange (KIX) grants
Applications for KIX global and regional grants are managed by the IDRC and support research, peer learning and exchanges in partner countries. Global grant applications closed in October 2019.